How to Get Data Storage Right

How to Get Data Storage Right

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Data is a very precious commodity and, in a way, the lifeblood of any organization. There are often stories in the news of data breaches at companies, whereby hackers have been able to access the personal data of customers. This demonstrates just how important it is that businesses have proper data security systems in place. A huge element of this is data storage. The majority of businesses now have so much data that it is stored offsite, often on cloud servers. And this, in turn, means that those storage facilities are equally secure.

Outsourcing Data Storage

It is very important that the company who will be responsible for your data, such as, is properly qualified and has technicians in their team who are properly trained and qualified. This means that the first difficulty you will have is identifying one of these services. There are a few things to think about even before you start looking, however. This includes:

  • What type of data do you store?
  • How much data do you store?
  • When do you need to access your data?
  • How do you need to access your data?
  • Do you expect a growth or shrinkage in the amount of data you produce in the near future?
  • Who is allowed to access the data?
  • How sensitive is the data?

Once you have figured those things out, you need to start looking at the company who will be responsible for your data storage. Some of the things to look for include:

  • How long has the company been in business?
  • How many positive reviews can you find, and how many complaints? Finding complaints is not a problem. In fact, it would be strange if a company never received any complaints at all. What is more important is to find out how those complaints were responded to. If the person complaining received a professional, polite response, tried to resolve the situation, and learned from what happened, then it should not be a problem.
  • What sort of packages do they offer and how much do they cost?
  • What kind of support do they offer?
  • What sort of security measures are in place to make sure nobody can access your data?
  • What sort of security measures are in place for physical problems? For instance, what happens to the information stored on the servers if there is a natural disaster such as a flood, hurricane, or earthquake?

Data storage has to be a multifaceted approach. First, you have to make sure you yourself exert due diligence, and that your staff is trained on keeping data safe as well. This should be down to your personal policies and procedures, as well as your own security features. Secondly, you need to find a data storage facility that offers high levels of security, functionality, uptime, and customer support. Affordability is a concern, but it certainly shouldn’t be your main one. After all, if there is ever a data breach, it will cost you a whole lot more than you would have had to pay the storage company.

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